A person entering in a technical site must have a proper authorization, valid during the day of the visit. This is valid for anyone, being a BICS employee or contractor, or an external visitor. This is valid even if the person is accompanied by an authorized person.

Every person visiting or working in a technical site must wear their corporate or visitor badge all the time, and the badge must be visible at all times. When applicable, badge must be returned after the visit to the technical site, as explained when the badge was provided.

If some doors or entrances in a technical site are protected with badge readers, all the persons must present their badge on the reader. No one can enter as the same time as another person, without presenting their badge.

At any time, all the doors must be kept closed, except if it is clearly specified and indicated that a specific door must be kept open. Anyone finding an open door must close it immediately.

This is applicable to all the equipment present in the technical site (IT, safety, signage, etc.). In particular, safety equipment must remain in their specific place. Extinguishers must remain under the signage indicating their presence. Anyone finding a piece of equipment that is not in the correct place must put it back in its place.

If some specific instructions are displayed in certain areas (ex: delivery and loading areas), they must be strictly followed.

Any work made on a piece of equipment must be authorized and must have followed the change management process, or the maintenance process.

Whenever leaving the desk temporarily, user session must be locked. Desks must be kept clear when leaving the work position.

Taking videos or photos in a technical site is prohibited, except if authorized for a valid reason (incident reporting, audit evidence, etc.). Videos and photos taken must be protected as highly confidential data.

All the signage present in the technical site must be properly followed. Exceptions to this must be requested and authorized. In particular, extinguishers must be placed in the designated areas, indicated by specific signage.

Anyone noticing an incident must report them immediately. Any irregularity or alarm or infraction to these guidelines must be reported immediately. See contact details at the end of the document.

In case of fire alert, the technical site must be evacuated immediately, with no delay. Evacuation roads and meeting points signage must be strictly followed. Equipment should not be taken during evacuation process. This is valid even if fire seems under control or if false positive alerts or evacuation exercises are suspected.

Any equipment or material must be kept in the place they were attributed. Corridors and entrance must be kept free, allowing, in particular, a quick exit in case of fire. Waste sorting instructions must be followed properly. All the areas must be kept clean, and any dirt must be cleaned as soon as possible.

Smoking is fully prohibited (including electronic cigarettes) in a technical site. Smoking is only allowed outside of the site, or in dedicated areas identified as smoking areas. Any activity that can cause smoke particles is not allowed.

Food and drinks are not allowed in a technical site. Eating and drinking are only allowed in dedicated areas (kitchen, meal areas, etc.).

Chemical products (including flammable products) cannot be introduced in the technical sites, except if specifically authorized.